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Accounts Payable II

Location

Sheboygan, WI

Job Summary

This individual will be responsible for the processing of supplier invoices and related activity, having a keen understanding of basic accounting principles and a proven ability to meet monthly deadlines and support all supplier maintenance in our system.  This role complies with company policies and procedures relating to supplier set-up, payment approval and payment processing and supplier settlements.

Responsibilities

Daily Processing

  • Processing various voucher transactions following established procedures for the following:
    • Supplier invoices/credit memos and return material orders.
    • Check requests.
    • Freight bills
    • MRO.
    • Expense report review and processing.
    • Telephone and Utility bills.
    • Inter-company warehouse accounts payable voucher match processing.
  • Document Image management and all functionality for fully processed and not processed documents.
  • Approval Workflow management, functionality and follow-up to purchasing discrepancies for approval.
  • Documents Imported from suppliers, freight & others sources.
  • Communicate issues and assist with all purchase order and receiving errors.
    • Research, resolve and communicate discrepancies of Supplier accounts to include phone, mail or e-mail correspondence.
    • Supplier contact for accounts that repeatedly appear in RNV for understanding and improvements to process flows.
  • Credit Card management, reconciliations and account processes.
  • Coding of AFE and T-Call information for imaging, queries and document linking.

This includes checking invoices, coding account numbers, matching purchase orders and receipts, obtaining of authorization for payments and entering all pertaining information on the vouchers into the ERP system as well as imaging all required documentation. 

Periodic Processing

  • Perform month and year end accruals and various periodic processes including:
    • Manage monthly AP closing processes.
    • Oversight of monthly accruals.
    • Decisions relating to the review and reconciliation of open receipts report.
    • Follow up on supplier debits.
    • Process improvements as needed. 
    • Other tasks as deemed necessary.
    • Act as a backup to the Accounts Payable I.

Supplier Maintenance

  • Maintain supplier files including supplier and alternate payee addresses; W-9 and W-8 tax ID’s, reporting codes and other 1099 information.

Cash Disbursements

  • Assist supervisor and cash managers in the processing of supplier payments by Check, Wire, Credit Card and ACH for daily cash analysis and reporting. Provide support for all check disbursement requirements for remittance, distribution and delivery of all payments.
  • Issue petty cash checks and maintain log petty cash logs.
  • Petty Cash box reconciliation.

Invoicing Process

  • Prepare invoices for services and other non-product billings

International Processing

  • Process A/P for International and inter-company transactions as necessary.
  • Research VAT issues with the international Accountant.

Qualifications

  • 3+ years’ experience in accounts payable or related accounting field.     
  • Experience processing AP in an ERP environment.
  • Experience communicating with Suppliers on payment or issues resolution.         
  • A desire to continually grow both personal and professional skills utilized in this role.             
  • A post-secondary degree in accounting or finance.           
  • This position requires the ability to multitask, adapt to and operate in a fast paced environment.
  • Familiarity with working in a high volume and inventory intensive setting, with a strong sense of priority and commitment to deadlines.
  • Able to handle confidential information in a discrete and professional manner.
  • Must be a strong communicator with the ability to work well as a team.
  • Creative; generates new approaches to problems and demonstrates imagination.
  • Personal computer knowledge is essential and ERP software knowledge a plus.
  • Proficiency in Microsoft Excel, Word, and Outlook.

Company Culture Requirements

  • Treat all people with Respect - People matter. Understand your audience and your impact. We are better when people are heard and valued for their unique perspective.
  • Take Ownership - People are counting on you. Act with integrity and follow through on commitments.
  • Empower Action - We succeed when we work together. Our differences make us stronger and create better outcomes. People and teams are empowered to make decisions and take action.
  • Commitment to Stakeholders - We are committed to knowing and exceeding the expectations of our customers, employees, ownership and communities.
  • Life Beyond Work - People need balance.  Embrace opportunities to pursue your passions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex,sexual orientation, gender identity or expression, age, national origin, disability, marital status, citizenship, national origin, genetic information, protected veteran status or any other characteristic protected by law.

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