Home   |   Careers   |   Employment Opportunities   |   Accounts Payable I

Accounts Payable I

Location

Sheboygan, WI

Job Summary

We are seeking an individual for the position of Accounts Payable I. This individual will be responsible for the processing of supplier invoices and related activity, participating in the month end close process for accounts payable, and assisting with supplier maintenance in our system. This role supports company policies and procedures relating to supplier set-up, payment approvals and supplier payment processing.

Responsibilities

Daily Processing

  • Processing various voucher transactions following established procedures for the following:
    • Supplier invoices/credit memos and return material orders.
    • Check requests.
    • MRO.
    • Expense report review and processing.
    • Telephone and Utility bills.
    • Inter-company warehouse accounts payable voucher match processing.
  • Document Image management and all functionality for fully processed and not processed documents.
  • Approval Workflow management, functionality and follow-up to purchasing discrepancies for approval.
  • Documents Imported from suppliers, freight & others sources.
  • Communicate issues and assist with all purchase order and receiving errors.
  • Coding of AFE and T-Call information for imaging, queries and document linking.

This includes checking invoices, coding account numbers, matching purchase orders and receipts, obtaining authorization for payments and entering all pertaining information on the vouchers into the ERP system as well as imaging and indexing all required documentation.

Periodic Processing

  • Prepare month end and year end accrual documentation and various periodic processes including:
    • Manage monthly AP closing processes.
    • Review and research supplier statements.
    • Review and offer details to reconcile open receipts.
    • Other tasks as deemed necessary.

Supplier Maintenance

  • Maintain supplier files including supplier and alternate payee addresses; W-9 and W-8 tax ID’s, reporting codes and other 1099 information.

Cash Disbursements

  • Assist supervisor and cash managers in the processing of supplier payments by Check, Wire, Credit Card and ACH for daily cash analysis and reporting. Provide support for all check disbursement requirements for remittance, distribution and delivery of all payments.
  • Back up the preparation of invoices for services and other non-product billings if necessary.

Inter-Company Processing

  • Process A/P vouchering for inter-company transactions as required.

Qualifications

  • 1+ year experience in accounts payable or related accounting field.          
  • Experience processing AP in an ERP environment
  • Experience communicating with Suppliers on payment or issue resolution            
  • A two-year technical degree in accounting or equivalent work experience.            
  • A desire to continually grow both personal and professional skills utilized in this role.      
  • This position requires an ability to maintain accurate and detailed records and handle and resolve exception or unusual items. 
  • Must be a strong communicator.
  • Personal computer knowledge is essential and ERP software knowledge a plus.
  • Proficiency in Microsoft Excel, Word, and Outlook.   
Apply Now