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Accounting Specialist

Location

Sheboygan, WI

Job Summary

We are seeking an individual for the position of Accounts Payable Specialist. This individual will be responsible for daily, periodic, international, and invoice processing along with vendor maintenance and cash disbursements.

Key Responsibilities

  • Daily Processing
    • Process regular voucher transactions following established procedures for the following:
    • Vendor invoices/credit memos.
    • Check requests.
    • Freight bills.
    • Return material orders.
    • Expense reports
    • Utility bills.
    • International warehouse accounts payable processing.
    • Fortis Document Imaging and all Functionality for processed and not processed documents.
    • Approve It Functionality and Follow-up of purchasing discrepancies for approvals.
    • Documents Imported from Suppliers, Freight & others sources.
    • Communicate issues and assist to resolution purchase order and receiving errors.
    • Credit Card reconciliations and accounting.
    • Coding AFE and T-Call information for Fortis Queries and document linking.
    • This includes clerically checking invoices, coding of account numbers, matching of purchase orders and receipts.  Also obtaining of authorization for payments and entering all pertaining information on the vouchers into the JDE system and Fortis document imaging.
  • Periodic Processing
    • Perform month and year end accruals.
    • Review and research vendor statements.
    • Review and reconcile open receipts report.
    • Follow up on vendor debits.
    • Other tasks as assigned.
  • Vendor Maintenance
    • Maintain vendor files including addresses; tax ID’s, reporting codes and 1099 information.
  • Cash Disbursements
    • Work with manager for processing vendor payments, ACH files, positive pay files, and daily cash reporting.  Also assist in the weekly check disbursement for remittance requirements, distribution and delivery of checks.
    • Issue petty cash checks and maintain log petty cash logs.   Includes petty cash box reconciliation.
  • Invoicing Process
    • Prepare invoices for services and other non product billings.
  • International Processing
    • Process A/P for International and inter-company transactions.

     

Qualifications

  • General
    • This position requires an ability to maintain accurate and detailed records. 
    • The ability to handle and resolve exception or unusual items. 
    • Must be a strong communicator.
  • Specific: 
    • A two year technical degree in accounting or equivalent work experience. 
    • Three to five years experience in accounts payable or related accounting field. 
    • Personal computer knowledge is essential and JDE software knowledge is preferred. 
    • PC skills should also include a working knowledge of Word and Excel.
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